Kaella Lynn Events - Event Planning and Design

wedding and event planning boutique based in San Francisco, combining
artistic design with meticulous planning to produce unforgettable experiences.

Kaella Lynn Events is hiring: Assistant Planner

We are looking for a part-time Assistant Planner to support our impeccable work and uncompromising standards for our clients and vendors. You will report directly to the Owner and Creative Director, Kaella Wilson, by handling a variety of tasks from office administration to assisting at our events. This is a great opportunity for someone looking for a part time position and interested in growth within the company. 

 

Tasks include:

  • Vendor communications
  • Lead and proposal generation
  • Sourcing for events
  • Admin duties: Maintaining systems, organizing information, scheduling, filing, etc
  • Day of assistance at weddings and events (requires weekends)
  • May include blogging and some social media planning

 

Important skills:

  • Proficient in GDrive, Excel, Social Media (WordPress and Photoshop a plus, but not required)
  • Excellent verbal and written communication skills
  • Self motivated and proactive
  • Organized and detail oriented
  • Works well under pressure
  • Excellent customer service skills
  • Experience in hospitality/wedding industry or related field is a plus
  • Has high standards and takes pride in your work

 

Requirements:

  • Ability to work standing for long hours and lift up to 50lbs
  • Must have reliable transportation
  • Weekend availability for booked events
  • A passion for the wedding and event industry and commitment to the hard work it takes to create these unforgettable experiences
  • Trustworthy, reliable and flexible to changes in tasks and schedule

 

Commitment:

  • 10-12 hours per week with one 5-6 hour in studio session per week required
  • Assisting on-site at events for 8-12 hours depending on the needs of the event
  • We value longevity and loyalty and an ideal candidate is interested in being part of our team long-term

 

Payment: To be discussed based on experience

 

Interview Process: Please be sure to read the entire job description and review our work to make sure you feel like you would be a good fit before applying. If selected to be interviewed, typically we will make our decision in 3 rounds. The first round being a phone interview and the second two in person.

To be considered, please submit your resume to info@kaellalynnevents.com with subject line “Assistant Planner.” Please explain what make you the ideal candidate, why you are seeking a part time position and why you want to work for Kaella Lynn Events. 

Photography: tablescape by Lynette Boyle Photography, bridesmaids by Jake + Necia Photography

Merci!

 

Featured on The Knot: Jayne + Chris’s Black Tie Wedding at Kohl Mansion

Black and White Formal Wedding at Stanford Memorial Church and Kohl Mansion | Planning by Kaella Lynn Events | Photography by Robin Jolin | Flowers by Soulflower DesignHope your Thanksgiving was full of abundance, joy and laughter with your loved ones! And of course food! We’ve got some pin-worthy features for you to peruse, while you rest off that food coma. In addition to Wednesday’s featured KLE wedding, Jayne and Chris’ Black Tie wedding is published on The Knot today! Below is the inspiration behind this sensational celebration with some of my favorite images by Robin Jolin Photography. Be sure to head over to The Knot for the full feature. Big thank you to all the vendors who came together to make this one happen – there were 25! Check out the full list at the bottom of this post. 

Jayne and Chris began dating while each attended Stanford University, where they played Basketball and Football respectively. The story of how they met is pretty incredible, if you are ever lucky enough to hear it. Jayne went on to play basketball professional and was finishing out her WNBA season with the San Antonio Stars while we planned their wedding. It was only natural the two would select the Stanford Memorial Church at their alma mater for their ceremony with the reception at Kohl Mansion

When we met they focused mostly on the guest experiences. To quote, they wanted to “blow them away with an atmosphere they won’t forget!” When it came to design, they did offer some specific direction. Both agreed on a classic and formal affair. Jayne wanted touches of glam, while Chris often referred to “James Bond” when trying to describe his vision. To appeal to them both, we went with a black and white color palette with touches of blush and greenery to soften the contrasting colors and add some romance.

 

Black and White Formal Wedding at Stanford Memorial Church and Kohl Mansion | Planning by Kaella Lynn Events | Photography by Robin Jolin | Flowers by Soulflower Design

With almost 300 guests, each vignette needed to be attention-grabbing. We set up a large black and white lounge flanked by gorgeous pedestal flower arrangements. An oversized 3-paneled seating chart by Brown Fox Calligraphy, draped in florals showed guests to their tables and also acted as a unique photo backdrop. 

Black and White Formal Wedding at Stanford Memorial Church and Kohl Mansion | Planning by Kaella Lynn Events | Photography by Robin Jolin | Flowers by Soulflower Design Black and White Formal Wedding at Stanford Memorial Church and Kohl Mansion | Planning by Kaella Lynn Events | Photography by Robin Jolin | Flowers by Soulflower DesignBlack and White Formal Wedding at Stanford Memorial Church and Kohl Mansion | Planning by Kaella Lynn Events | Photography by Robin Jolin | Flowers by Soulflower Design Black and White Formal Wedding at Stanford Memorial Church and Kohl Mansion | Planning by Kaella Lynn Events | Photography by Robin Jolin | Flowers by Soulflower DesignBlack and White Formal Wedding at Stanford Memorial Church and Kohl Mansion | Planning by Kaella Lynn Events | Photography by Robin Jolin | Flowers by Soulflower DesignBlack and White Formal Wedding at Stanford Memorial Church and Kohl Mansion | Planning by Kaella Lynn Events | Photography by Robin Jolin | Flowers by Soulflower DesignThe menu was a unique twist that made this formal affair far from stuffy. They wanted Mexican food! Thomas John Events created a refined menu with street corn on the cob, chicken mole and homemade guacamole! The surprises continued with a churro cart and cigar bar after cake cutting. Just before the last dance, guests were teated with In-n-Out cheeseburgers. 

Black and White Formal Wedding at Stanford Memorial Church and Kohl Mansion | Planning by Kaella Lynn Events | Photography by Robin Jolin | Flowers by Soulflower DesignBlack and White Formal Wedding at Stanford Memorial Church and Kohl Mansion | Planning by Kaella Lynn Events | Photography by Robin Jolin | Flowers by Soulflower DesignBlack and White Formal Wedding at Stanford Memorial Church and Kohl Mansion | Planning by Kaella Lynn Events | Photography by Robin Jolin | Flowers by Soulflower DesignBlack and White Formal Wedding at Stanford Memorial Church and Kohl Mansion | Planning by Kaella Lynn Events | Photography by Robin Jolin | Flowers by Soulflower DesignBlack and White Formal Wedding at Stanford Memorial Church and Kohl Mansion | Planning by Kaella Lynn Events | Photography by Robin Jolin | Flowers by Soulflower DesignBlack and White Formal Wedding at Stanford Memorial Church and Kohl Mansion | Planning by Kaella Lynn Events | Photography by Robin Jolin | Flowers by Soulflower DesignBlack and White Formal Wedding at Stanford Memorial Church and Kohl Mansion | Planning by Kaella Lynn Events | Photography by Robin Jolin | Flowers by Soulflower DesignBlack and White Formal Wedding at Stanford Memorial Church and Kohl Mansion | Planning by Kaella Lynn Events | Photography by Robin Jolin | Flowers by Soulflower Design

Joie de vivre!
Kaella Lynn 
 
CHURCH: Stanford Memorial Church | VENUE : Kohl Mansion | PHOTOGRAPHER: Robin Jolin Photography | WEDDING PLANNER: Kaella of Kaella Lynn Events | CATERER : Thomas John Events | BEVERAGE: Mills Wine Group | FLOWERS: Soulflower Designs | LOUNGE: One True Love Vintage Rentals | TENT/LIGHTING: Michael S. Henley Party Rentals | VIDEOGRAPHER : JMARC Media | ACCOUSTIC GUITARIST: Obadiah Parker | BAND: Cover Me Badd | MAKEUP / HAIR ARTIST : Hair and Makeup Co. | CALLIGRAPHY / SIGNAGE: Brown Fox Calligraphy  | CHURROS: Jenny’s Churros | CAKE: Made by Jackie (family friend) | DESSERT: Mexican Wedding Cookies made by Bride’s Aunt, Maureen | INVITATIONS: Shine Wedding Invitations | CIGARS: Thompson & Co. | BRIDAL GOWN: Mori Lee by Madeline Gardner | VEIL: Bonnie Hoffman Designs | BRIDESMAID DRESSES:  Bill Levkoff | GROOMS ATTIRE: Enzo Custom Suit | RING PILLOW and GUESTBOOK QUILT: Sewn by mother of the bride

Featured on Carats & Cake: Erin & Tony’s San Francisco Urban Garden Wedding

San Francisco Urban Garden Wedding | Event Planning: Kaella Lynn Events Photography: Melanue Duerkopp Photography

Excited to share this wedding with you all! Featured today on Carats & Cake is Erin and Tony’s Urban Garden inspired wedding shot by Melanie Deurkopp. Here is their love story:

A girl walks into a bar… That is exactly how this story begins. After a professional dancing career in NYC, Erin moved to SF where her sister was living. Soon after she walked into the bar where Tony was bartending. Just one date later and the two were inseparable. Erin and Tony both come from tight-knit families, so it is no surprise that their biggest priority was that their wedding feel intimate and welcoming. A ceremony at the Swedenborgian Church and reception at the eclectic Firehouse 8 created the perfect settings to create this intimate affair and highlighted San Francisco, the place they both consider home. Flowers were another important element in setting the tone for their wedding. Our goal was to create a secret garden feel amidst the urban setting. La Fleuriste grouped potted herbs, daffodils, crimson and peach blooms and lush greens flowing from cement urns to create an organic, garden ambience. Copper accents, detailed chargers and long sequin gowns set the tone for a formal event, while farm tables and bistro chairs created a relaxed setting to make sure the ambience was still warm and inviting. The result was exactly what Erin and Tony had hoped – a wedding that felt authentic to both of them, warm and inviting with lots of dancing! And for the perfect ending to their wedding celebration, the couple hosted an after party at Aventine, the very bar where they first met. 

Head over to the full feature on Carats & Cake for more details direct from the bride herself. Below are my personal faves and the full vendor list. 

melanieduerkopp2016_erintony_0149San Francisco Urban Garden Wedding | Event Planning: Kaella Lynn Events Photography: Melanue Duerkopp PhotographySan Francisco Urban Garden Wedding | Event Planning: Kaella Lynn Events Photography: Melanue Duerkopp PhotographySan Francisco Urban Garden Wedding | Event Planning: Kaella Lynn Events Photography: Melanue Duerkopp PhotographySan Francisco Urban Garden Wedding | Event Planning: Kaella Lynn Events Photography: Melanue Duerkopp PhotographySan Francisco Urban Garden Wedding | Event Planning: Kaella Lynn Events Photography: Melanue Duerkopp PhotographySan Francisco Urban Garden Wedding | Event Planning: Kaella Lynn Events Photography: Melanue Duerkopp PhotographySan Francisco Urban Garden Wedding | Event Planning: Kaella Lynn Events Photography: Melanue Duerkopp PhotographySan Francisco Urban Garden Wedding | Event Planning: Kaella Lynn Events Photography: Melanue Duerkopp PhotographySan Francisco Urban Garden Wedding | Event Planning: Kaella Lynn Events Photography: Melanue Duerkopp PhotographySan Francisco Urban Garden Wedding | Event Planning: Kaella Lynn Events Photography: Melanue Duerkopp PhotographySan Francisco Urban Garden Wedding | Event Planning: Kaella Lynn Events Photography: Melanue Duerkopp Photography

Photographer: Melanie Duerkopp Photography| Ceremony Venue: Swedenborgian Church | Reception: Firehouse 8 | Caterer: LRE Catering | Wedding Planner and Designer: Kaella of Kaella Lynn Events | Florist: La Fleuriste | Linens: La Tavola Fine Linen | Paper Goods & Calligraphy: Brown Fox Calligraphy | DJ: DJ Vadim| Cake: Pretty Please | Hair and Makeup: Triple Twist | Bridesmaid dresses: Adrianna Papell | Rentals: Bright Rentals

How to Word Your Wedding Invitations with Aerialist Press (Pretty Infographic Inside!)

Modern couples have so many options and etiquette rules to consider when it comes to wording their invitations that it can feel overwhelming. It’s no wonder one of the most common questions I am asked by my clients is, “how in the world do we word our invitation?” Well, my good friend Alexandra of Aerialist Press & Foiled Invitations is here to take out all the guessing. Don’t miss the pretty infographic she provides, making it all really simple!

Invitation Wording Guide with a pretty infographic by Aerialist Press

Happy engagement! It’s Alexandra from Aerialist Press & Foiled Invitations here.  A big thank you to Kaella and the Kaella Lynn Events team for having us guest post today.

If you’re reading along here, you’re probably at least in the beginning stages of your wedding planning, or maybe you’ve even gotten to the point of selecting a color palette and considering invitation styles. While the fun, design-related to dos are easy to check off the top of your list, nailing down final invitation wording is probably not a priority – especially when you aren’t sure about all those etiquette rules you’ve never had to think about before. Sound about right?

If you’re like most couples, you’ll find yourself asking all of the usual questions regarding proper wedding invitation verbiage but without a great starting place for answers. That’s where we like to make our grand entrance! To ease the strain of figuring out what invitation wording to use, we’ve created an informative (and pretty to look at) info-graphic and guide helping you to understand the different elements of an invitation and how to best word yours. We’ve included some pro tips and tricks about the different attire options, where to include your registry link and our top four wording picks for both traditional and more casual celebrations.

Invitation Wording Guide with a pretty infographic by Aerialist Press

 

Looking for more? We also created a comprehensive list of 21 wording examples for every celebration style you can think of. You can visit the full post of our guide on the best wedding invitation wording options up on our blog.

Haven’t seen what you’re looking for? We would love to answer any specific questions below in the comments. Happy planning!

Blogger Bride Series: Preparing for your Honeymoon!

Hey everyone! Cait-the-bride here, coming to you with some tips for preparing for your honeymoon. Your wedding is a huge to-do: from the traveling family, hotel room blocks, and endless vendor commitments to your day-of details, theres no shortage of activities that you can spend your time planning. But if you’re lucky enough to be planning a honeymoon (or even a mini-getaway), there’s a bright spot at the end of all of that preparation: and you and your new husband have a lot to look forward to!

We went back and forth when talking about our upcoming honeymoon: Ned and I both work in sales, and are getting married in the middle of October, which is crazy timing work-wise – not to mention the fact that our wedding is 3,000 miles from home, so travel schedules needed to be carefully navigated. Before we got into the nitty gritty of planning and booking, though, we took a few months to talk, and really figure out what we wanted out of our honeymoon, and where we might want to go. We agreed on three simple principles: we wanted to go somewhere warm and tropical, we wanted enough time to really tune out and relax with each other (vs. tour and explore a lot), and we wanted a flight that wasn’t so long it was going to cost us a full day or two on either end of our trip.

Ever since we took our first vacation to Maui together when we started dating, we have both been in love with the island – and that’s really where we fell in love, walking along the beach at sunset after dinners, talking and laughing by the pool, and learning about each other. So with our wedding in LA, and Maui only a 4.5 hour direct flight away, choosing our destination ended up being a no-brainer! Below, I’m sharing my top 5 tips for preparing for your honeymoon, tried and tested by yours truly:

  1. Pick a location with meaning: if you’ve always dreamed of visiting a city together, or fell in love somewhere specific like we did, this is your chance to go there! Your honeymoon is an opportunity for the two of you to relax, spend quality time together, and really soak in everything that has brought you together, and happened at your wedding events. Ned and I plan to visit so many new spots on the island, but we also want to be sure to have dinner at our favorite restaurant in Lahaina, and visit the Old Lahaina Luau for good old memories from our very first trip there!hawaii-princeville-2
  2. Decide on your priorities: ours were enough days out of town to really relax, a destination with plenty of activity but also tons of opportunity to restful downtime, somewhere we can hike and get into nature for a bit, and a place with really great food! Whatever is important to you, be sure to bake that into your travel plans – you don’t want to settle for 7 days of guided tours, when all you’re really dreaming of is a day at the spa.

    KLE Blogger Bride: Preparing for your honeymoon

    Photo via Style Me Pretty

  3. Pack WELL: if visiting Maui nearly every year since I was a kid has taught me anything, it’s the value of packing the correct items (vs. everything in your closet) in your suitcase. You will never wear socks and sneakers on the island (unless you’re working out), don’t pack more than 1 or 2 pairs of pants, and when in doubt, load up on bathing suits and sundresses and a good pair of rubber flip flops. They will carry you far! Also, it’s always a good idea to bring at least 1 bathing suit for every 2 days you’re there, in case you need to wear more than one in a day. Hello night swims!

  4. Plan a few special touches: my mom taught me that there is no substitute for a good surprise, and that the little details count for a lot when you’re in the moment. For this reason, make sure you bake a few special honeymoon touches into your trip – these can be as small as ordering ahead for a bottle of champagne to your room upon arrival, or alerting the hotel that you’re celebrating, so they know and can honor your visit. You can also plan an excursion to surprise your better half, or call ahead to make a special dinner or drinks reservation. Whatever your plans, make it a trip to remember, more than anything else, by creating small moments of magic with your new husband or wife.

  5. Document, and write it all down: I’m a big believer in making memories, and then documenting them so I can go back and reminisce later! One of the ideas that I’m definitely planning on using on our honeymoon is a travel journal, where we save special little snippets (tickets, cocktail napkins, photos) from our trip, and then paste them into a small journey specifically for this trip. You can also write a little blurb each day about what you did/ate/saw, and this will serve as a great tool to jog your memory when you look back later. PS: Never be afraid to ask someone trustworthy-looking to take your photo – you’re a honeymooner, that’s WAY cooler than a “tourist”, and you’ll be glad to see two smiling faces in all of your photos later.

With love,

Cait