Kaella Lynn Events - Event Planning and Design

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Kaella Lynn Events is an event planning and design boutique in the San Francisco Bay Area.

Sneak Peek: Stephanie and Johnny’s Wedding Design

Last weekend, I had the pleasure of bringing this design scheme to life at the beautiful and historic Kohl Mansion in Burlingame. Stephanie and Johnny wanted a black tie affair that was full of romance, warmth and whimsy. This was the inspiration board I curated for them that set the stage for all the design elements. I just love this color palette of gold and neutrals with pops of raspberry pink. So romantic and fun!

Wedding inspiration by Kaella Lynn Events #weddingplanner #colorpalette #gold #fuschia #pink #neutrals #olivebranches #blush

 

Joie de vivre!

Kaella Lynn

‘Organized Chaos’

Planning a wedding – or any major event – requires a certain je nais c’est quoi, and a great degree of over-preparation.  Some of my favorite wedding industry people will describe themselves as a little bit crazy; a few others have told me that they simply make order from the glorious chaos. Perception is definitely a ways off from reality in our industry, for good reason: executing on the day of  an event is nothing short of a three ring circus with you as the ring leader, and while the event looks FLAWLESS and guests are raving, a lot of work goes on behind the scenes. So how do these wedding planners and industry pros get to be so organized and generally good at life? This week I took notes on my boss’ tips and tricks of the trade, Kaella Wilson of Kaella Lynn Events – you might want to write these down (in color coded pens, preferably in a monogrammed agenda).

Dapper Birthday Bash / Design and Planning by Kaella Lynn Events / Photo by Kelly Freedman

Cait: So you run a successful business, have a fantastic family and bouncing 1 year old, and still find time to be chic and peppy as can be. How do you organize yourself each day, in order to execute the amazing weddings you do, and also keep your life intact?

Kaella: I’ve always been organized. I was probably the only kid who cleaned up after her friends before proceeding onto the next activity. An organized space truly helps me focus, so I’ll often start my day cleaning up anything that was left out the day before. Aside from keeping my space tidy, I love a to-do list. Before the smartphone and all it’s fabulous organizational apps, I wrote down my to-do list for the next day/week at the end of each workday and used highlighters to color code levels of importance. Crazy, right?! Now, I’m bound to my Seize the Day app on my iPhone. I also enter meetings into my calendar immediately to keep ahead of my schedule.

However, all the organization in the world wouldn’t suffice if I didn’t have support. Fortunate for me, my husband not only supports me as a wedding planner, but encourages me to push myself in my career, even if it means sharing in household responsibilities, like cleaning the dishes or putting our son to bed so I can jump on email at night. Which is extremely inspiring, since he himself has a very demanding job.

C: What is the best organizational advice you’ve ever gotten in your career?

K: Being organized has always come natural for me and been a strength in my career, so I’m not sure I’ve received much direct advice on it. However, I did read once that studies found you should start your to-do list with a couple items that are quick and easy. Accomplishing these tasks at the start of your day will motivate you to tackle those bigger, more tedious tasks. I’ve always done this, but didnt realize there was scientific evidence behind it. Course, don’t let this lead to procrastination.

 C: What is the most challenging part of your day to day as a planner, and how do you work around that ? Is organization a key piece of your routine?

K: As much as planners love structure, there isn’t much in the life as a Wedding Planner. Maybe that is the beauty in it, as we are experts at creating structure out of chaos. There is a lot of context switching – from artist when sketching a design to analytical thinker when budget planning to sometimes even therapist or solution provider. I can sometimes wear all these hats in just under 30 minutes! This is why my to-do list is such a life-line. It keeps me focused when the world is pulling in a million different directions. And learning to prioritize is key. Sometimes, you just can’t get everything done in a day. Maybe a vendor hasn’t replied yet with key information or you had to drop your list to take care of an emergency for an upcoming wedding. It’s all about organization, but also important to be fluid and problem solve.

C: Just for fun, what are some of  your favorite products that help you keep everything in your life in order?

K: At KLE, we are mostly digital in terms of how we stay organized and share documents. I even use the Evernote app on my iPad as my “event binder” at every event or wedding. It allows me to keep everything at my fingertips digitally. And much lighter than a binder full of paper.

As mentioned above, I love my Seize the Day app on my iPhone. I do have to say that sometimes it’s easier to work out ideas on paper, so I do keep a good spiral notebook or pad of paper and a nice ballpoint pen at my desk.

I want staying organized to be as fun as possible, so I like to buy products that not only serve their function, but are cute too! Pretty much anything Kate Spade, striped or with gold accents makes me happy and motivated!

Team KLE’s favorite goodies to stay organized, throughout wedding season and beyond:

Lilly Pulitzer Jumbo Jammin' Jellies Agenda // Kaella Lynn Events Apple iPad mini retina // Kaella Lynn Events Paper Source Custom Notepads // Kaella Lynn Events Color Coded GoogleCalendar // Kaella Lynn Events

Preppy Pink Wedding Clipboard // Kaella Lynn Events

Sneak Peek: Zhen and Francis’ Wedding Design

This weekend, this whimsical wedding design comes to life. I’ve been working with Zhen and Francis for almost a full year now! They are such a fun couple – from working together at Facebook to sharing cool hobbies like pickling and raising chickens to traveling all over the world. Needless to say they are one of the busiest couples I know, yet they are having the time of their lives. I have enjoyed working with them to plan all the details and can’t wait to see them get married and enjoy a kick-ass party this Saturday!

Friend Kaella Lynn Events on Facebook or follow on Twitter for a sneak peek this weekend. #kaellalynnevents #ZhenandFranwed

Gilded Whimsy Inspiration by Kaella Lynn Events  #gold #whimsicalwedding #rusticwedding #stripes

Joie de vivre!

Kaella Lynn

Sneak Peek: Melissa and Ben’s wedding design

Ben and Melissa are two of the nicest people I have met. Though quiet and somewhat reserved in demeanor, make no mistake, these two wanted to throw one heck of a wedding that was modern, elegant and stylish. They were open to so many possibilities, with just one must have – purple.

The biggest challenge was deciding which direction to take, but ultimately this was the clear winner. And it all comes to life tomorrow!

Friend Kaella Lynn Events on Facebook or follow on Twitter to see sneak peeks throughout the weekend. #kaellalynnevents #melissaandbenwed

Kaella Lynn Events Design #weddingplanning #weddinginspiration

 

Joie de vivre!

Kaella Lynn

Fab 5 : Rules for Writing Your Own Wedding Vows

Fab 5: Tips for writing your wedding vows | Kaella Lynn Events

1. REMEMBER, REMINISCE, & REFLECT

The current moment is SO exciting – but think back to every moment that led up to your wedding day, too! Every rainy day, hug in the kitchen, and conversation over  coffee – go way back. Pull out that little hiding spot (we all have one!) where you keep all the notes and ticket stubs that have been a part of your relationship with your other half over the years. Allow yourself lots of time to reflect on the special moments of your relationship, think about how far the two of you have come, and how much you have learned. Chances are, you’ll come up with plenty to write about. Remember that your vows are intended to be shared between you and your fiancé – so think about the things that are most special to the two of you, and let them shape what you write down.

2. JUST WRITE

Speaking of which, how do you put all your thoughts on paper?! Don’t worry about writing in a meaningful or intelligent way. Don’t worry about spelling or grammar (the only time I have or ever will say that). You can edit and be selective with your thoughts at a later time. For now, just start writing! Let your feelings take over and just go with it. In psychology, the technique of communicating without censoring your thoughts and feelings is called “FREE ASSOCIATION.” Do it, and let that stream of consciousness roll – the hardest part of this whole process is getting those thoughts that mean so much to you OUT of your head, and ONTO paper.

3. BE GENUINE.

This is far and beyond the most important tip – in life and in writing your wedding vows: Be unapologetically yourself. If you’re not a Nobel Laureate, don’t try to be, or feel pressure to write perfectly. Feel free to gather inspiration from a variety of sources (Pinterest, searches, Quotes) but don’t emulate anyone else’s tone or feelings. If there ever was a day to be completely and totally genuine, it’s your wedding day! Your other half (of all people) will be able to tell if your vows are yours from a mile away – and their opinion is truly the only one that counts.

4. BE CREATIVE

If it suits you (and only if it suits you), lighten things up a bit by referencing something uniquely yours – something that makes your love yours – a funny story or an inside joke, for example. Make it brief, and make it appropriate. Don’t go for sarcasm or sardonic humor – they will undercut the sincerity of the words you’re saying. Instead, opt for lighthearted or even slightly silly.

5. PRACTICE, PRACTICE, PRACTICE.

Enlist a trusted loved one (like your honest-to-a-fault best friend) to sit in on a few practice recitals. Get her honest reaction, and ask for her advice. You don’t have to take it, but you should consider it – especially if her reaction was not exactly what you were hoping for. Without sacrificing your authenticity, revise until you feel confident that your vows encompass your true feelings in a meaningful way. Be sure to write down a few bullets on a notecard or post it if needed, and tuck it into the ribbon of your bouquet – cell phones at the altar are tacky.

A few timeless quotations to get those creative juices flowing…

F. Scott Fitzgerald 'The Vow' Clementine Von Radics Jane Austen  | Fab 5: Tips for writing your wedding vows | Kaella Lynn EventsMaya AngelouJoie de vivre!